July 30 - August 1, 2010

Food Booth Info Package

Each vendor must have $2 million public liability and provide a copy of policy by June 15, 2010.

Fees & Registration

$360 per booth fee includes entry for 4 persons for 3 days. Every foot over the standard fifteen foot frontage will pay a surcharge of $20 per foot. Additional staffing requirements for a booth is the responsibility of the vendor (extra persons will have to purchase admission to the festival). This transaction will go through the Vendor Coordinator with special, durable plastic wristbands being issued. We can elaborate on the details as required. Contact us for more info.
Deadline for Registration is April 15, 2010.
Payment of Fees is due upon approval of Application- payment deadline May 15th. Notification of acceptance by April 30, 2010.
“Damage Deposit” will be held by KJES until after event to ensure site is cleaned up. Vendor will supply a separate deposit check for $100, dated August 1, 2010.

Health & Safety Requirements

A Special Event Food Services Permit must be obtained for your booth from Regional Health. A copy supplied to KJES by June 15, 2010. Call (250) 505-7221 for info or download.
Each operator and worker must have completed the B.C. FoodSafe Course and certificates must be copied to KJES by June 15, 2010
No food preparation on site unless in a commercial kitchen approved by Regional Health.
There will be a utility hand washing sink with hot and cold water for use by all vendors.
Vendors are responsible for separating garbage, compost, recycling and depositing at designated locations.
All waste water must be tanked for disposal off site. All vendors who do not have off site tanking capabilities and require the waste water disposal service must supply an automatic sump pump for waste water with a 1.5 ” outline and a $50 service charge.
All vendors must provide their own utility wash sink.
All grease and other such waste must be disposed of off site.
Each booth shall have at least one minimum 5lb ABC fire extinguisher.

Site/Setup Information

VENDORS MUST CHECK IN WITH VENDOR COORDINATOR BEFORE GOING ON SITE OR SETTING UP.
VENDORS MUST CHECK-IN ON THURSDAY BETWEEN 5:00 – 7:00pm OR ON FRIDAY 9AM TO NOON.
Vendors are encouraged to setup and start vending to the setup crews on Friday.
Site locations for booths will be maximum 15-ft frontage by 20-ft deep, unless prior arrangements are made with the Vendor Coordinator.
The Kaslo Jazz Etc. Festival will assign locations.
Vendors are responsible for their own shelters, tables, chairs and other required equipment/materials.
Power will be supplied on request: notify the Coordinator of your needs on your application in advance.
There will be security on site at night but each Vendor is ultimately responsible for their products and possessions left on site.
VEHICLES WILL NOT BE PERMITTED TO REMAIN ON SITE, except for loading and unloading before and after the event, or where prior arrangement is made with Vendor Coordinator.
All booths MUST be set up and ready to go by 4:00pm on Friday. No vehicles on site after 3 pm Friday. Absolutely no exceptions!
Vendors are required to supply and maintain at least one garbage container; one container for returnables and one container for composting at their booth.
Deadline for removal of all goods from site is Monday at noon.
All vendors must be “Bear Aware” and keep booth and area clean and free of attractants.

Zero Waste

KJES can consult with vendors to help with zero waste strategies. We need your help to eliminate garbage from the festival. We are asking vendors to do as much as possible to help reduce waste. Thank you for your cooperation.

On site waste stations are for PATRONS ONLY. Vendors will transfer their waste to the specified location in the parking area. Failure to comply will result in loss of damage deposit.

Zero Waste Hints: PLEASE CONTACT KJES FOR BIO-DEGRADABLE FOOD SERVICE SUPPLIES

Sell food/beverages at the event in packaging that can be recycled or composted. Reduce use of disposables wherever possible.
Please DO NOT sell food/beverages packaged in non-recyclable or non-compostable materials, for example: Polysterene, Glass (for safety reasons), Waxed cardboard. Recyclable plastic in our area are numbers 1, 2, 4, 5 & 7.
Avoid single serving items: instead use large closable dispensers or squeeze bottles for items like sugar, cream, sauce, salad dressing, mustard, relish, etc. Bulk containers need to meet health requirements.
Eliminate unnecessary waste items, over-packaging & products that are over-packaged (such as pre-packaged sugar, cream, sauce, ketchup, etc.) Reduce the use of plastic cutlery (use wooden stir sticks) and plastic bags.
Correctly sort and properly dispose of waste, recyclables, and compostables at the event.
Rinse clean all recyclable containers used in food preparation and dispose of at the main recycling depot in the parking lot.
Bring goods into the festival in cardboard or reusable boxes/containers.

Our goal is to eliminate garbage going into landfills! We need your help!

» Vendor Application Form

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Food Booth Info Package

Each vendor must have $2 million public liability and provide a copy of policy by June 15, 2010.

Fees & Registration

Deadline for Registration is April 15, 2010.

Payment of Fees is due upon approval of Application- payment deadline May 15th. Notification of acceptance by April 30, 2010.

“Damage Deposit” will be held by KJES until after event to ensure site is cleaned up. Vendor will supply a separate deposit check for $100, dated August 1, 2010.

Health & Safety Requirements

A Special Event Food Services Permit must be obtained for your booth from Regional Health. A copy supplied to KJES by June 15, 2010. Call (250) 505-7221 for info or download.

Each operator and worker must have completed the B.C. FoodSafe Course and certificates must be copied to KJES by June 15, 2010

No food preparation on site unless in a commercial kitchen approved by Regional Health.

There will be a utility hand washing sink with hot and cold water for use by all vendors.

Vendors are responsible for separating garbage, compost, recycling and depositing at designated locations.

All waste water must be tanked for disposal off site. All vendors who do not have off site tanking capabilities and require the waste water disposal service must supply an automatic sump pump for waste water with a 1.5 ” outline and a $50 service charge.

All vendors must provide their own utility wash sink.

All grease and other such waste must be disposed of off site.

Each booth shall have at least one minimum 5lb ABC fire extinguisher.

Site/Setup Information

VENDORS MUST CHECK IN WITH VENDOR COORDINATOR BEFORE GOING ON SITE OR SETTING UP.

VENDORS MUST CHECK-IN ON THURSDAY BETWEEN 5:00 – 7:00pm OR ON FRIDAY 9AM TO NOON.

Vendors are encouraged to setup and start vending to the setup crews on Friday.

Site locations for booths will be maximum 15-ft frontage by 20-ft deep, unless prior arrangements are made with the Vendor Coordinator.

The Kaslo Jazz Etc. Festival will assign locations.

Vendors are responsible for their own shelters, tables, chairs and other required equipment/materials.

Power will be supplied on request: notify the Coordinator of your needs on your application in advance.

There will be security on site at night but each Vendor is ultimately responsible for their products and possessions left on site.

VEHICLES WILL NOT BE PERMITTED TO REMAIN ON SITE, except for loading and unloading before and after the event, or where prior arrangement is made with Vendor Coordinator.

All booths MUST be set up and ready to go by 4:00pm on Friday. No vehicles on site after 3 pm Friday. Absolutely no exceptions!

Vendors are required to supply and maintain at least one garbage container; one container for returnables and one container for composting at their booth.

Deadline for removal of all goods from site is Monday at noon.

All vendors must be “Bear Aware” and keep booth and area clean and free of attractants.

Zero Waste

KJES can consult with vendors to help with zero waste strategies. We need your help to eliminate garbage from the festival. We are asking vendors to do as much as possible to help reduce waste. Thank you for your cooperation.

On site waste stations are for PATRONS ONLY. Vendors will transfer their waste to the specified location in the parking area. Failure to comply will result in loss of damage deposit.

Zero Waste Hints: PLEASE CONTACT KJES FOR BIO-DEGRADABLE FOOD SERVICE SUPPLIES

Sell food/beverages at the event in packaging that can be recycled or composted. Reduce use of disposables wherever possible.

Please DO NOT sell food/beverages packaged in non-recyclable or non-compostable materials, for example: Polysterene, Glass (for safety reasons), Waxed cardboard. Recyclable plastic in our area are numbers 1, 2, 4, 5 & 7.

Avoid single serving items: instead use large closable dispensers or squeeze bottles for items like sugar, cream, sauce, salad dressing, mustard, relish, etc. Bulk containers need to meet health requirements.

Eliminate unnecessary waste items, over-packaging & products that are over-packaged (such as pre-packaged sugar, cream, sauce, ketchup, etc.) Reduce the use of plastic cutlery (use wooden stir sticks) and plastic bags.

Correctly sort and properly dispose of waste, recyclables, and compostables at the event.

Rinse clean all recyclable containers used in food preparation and dispose of at the main recycling depot in the parking lot.

Bring goods into the festival in cardboard or reusable boxes/containers.

Our goal is to eliminate garbage going into landfills! We need your help!

» Vendor Application Form